Event Policies & Waivers
By participating in a WSCAI event, program, or offering you agree to the following:
By attending a WSCAI event, you agree to abide by WSCAI’s terms of service, event policy, and code of conduct. Policy language may be updated without notice. Request physcial copies via info@wscai.org.
WSCAI Attendee Anti-Harassment Policy
Adapted from CAI’s Anti-Harassment Policy
Objective & Scope
Objective. WSCAI is committed to a professional environment free from harassment, discrimination, and retaliation in which all individuals are treated with respect and dignity.
Scope. This policy applies to WSCAI employees, members, and volunteers (including board, committee, and task force members) at all WSCAI meetings, conferences, programs, and events.
Equal Opportunity
WSCAI ensures equal opportunity without discrimination or harassment on any protected basis and prohibits all such conduct at WSCAI events.
Harassment Defined (including sexual harassment)
Harassment includes verbal, written, or physical conduct targeting a protected characteristic that (1) creates an intimidating, hostile, or offensive environment, (2) interferes with participation, or (3) otherwise affects an individual’s ability to participate in WSCAI activities.
Sexual harassment includes unwelcome conduct, comments, gestures, or contact of a sexual nature; unwelcome sexual advances; requests for sexual favors; and other verbal or physical conduct of a sexual nature.
Prohibited Conduct
- Harassment or intimidation based on any protected characteristic.
- Sexual harassment or intimidation, including unwelcome sexual attention, stalking, or unsolicited physical contact.
- Harassment, intimidation, or coercion based on a person’s role (e.g., board or committee member).
- Abusive, lewd, threatening, or bullying conduct toward any participant.
- Physical violence or threats of violence.
- Sexually charged communications or conduct.
Suitcasing Policy
No-tolerance: “Suitcasing” refers to non-sponsoring companies or individuals soliciting sales/leads, representing services, or recruiting attendees for conflicting activities without authorization. Non-sponsoring business partners attending as guests or speakers may not solicit business during/after sessions or in the event venue.
Consequences: Violators may be removed from the event and assessed a $2,000 fee, payable before registering for future WSCAI events.
Alcohol Policy
WSCAI Alcohol Policy (Approved 6/14/2025)
To ensure a safe, respectful, and responsible environment at all WSCAI sponsored and organized events where alcohol is permitted, the following policy applies:
Professional Alcohol Service
With the exception of approved events, alcohol may only be served by licensed, professional bartenders or catering staff who are trained in the responsible service and sale of alcoholic beverages.
Personal Responsibility
Attendees are solely responsible for monitoring and moderating their own alcohol consumption. WSCAI expects all participants to drink responsibly and to behave in a manner consistent with the organization’s values and venue expectations.
Right to Refuse Service
Any individual serving alcohol at a WSCAI event is required to refuse service to any person who appears to be intoxicated or whose behavior raises concerns about safety or appropriateness.
Prohibition on Distribution by Attendees
Under no circumstances may attendees bring, serve, or distribute alcohol to others. All alcohol service must be managed exclusively by the designated venue or catering professionals contracted through WSCAI.
Compliance with Laws and Regulations
All alcohol service must comply with local, state, and federal laws, as well as any regulations imposed by the venue.
Enforcement and Consequences
WSCAI reserves the right to take appropriate action, including removal from the event or future participation restrictions, against any individual who violates this policy.
Refunds
All event registrations have a 30-day refund policy. No refunds within 30 days of the event. Transfers are welcome. All sponsorships, ads, and marketing are final sale and no refunds can be issued.
Reporting & Enforcement
WSCAI can only act on conduct it knows about. Please report perceived incidents of discrimination, harassment, or retaliation—regardless of the offender’s role.
Who to contact: WSCAI Executive Director or Chapter President (info@wscai.org).
If you feel safe, you may also advise the offender that their conduct is unwelcome and request they stop.
Investigations: WSCAI will promptly investigate reports, including interviews with parties and witnesses, and will maintain confidentiality to the extent appropriate.
Possible actions:
- Private reprimand
- Removal from the event without refund
- Conditions on future attendance
- Removal as a board/committee member
- Restrictions on future event participation
- Recommendation to CAI for membership revocation
Retaliation: Retaliation for reporting or participating in an investigation is strictly prohibited and will be addressed promptly.
National CAI Reference & Adoption
This WSCAI policy is modeled after CAI’s Anti-Harassment Policy (2018) and supplements, not supersedes, the CAI policy where applicable.
Adopted by WSCAI’s Board of Directors on September 14, 2022.
Liability Waiver
By participating in WSCAI events, all registrants, attendees, volunteers, and non-staff agree to the following:
I, for myself and on behalf of my heirs, successors, and representatives, knowingly and voluntarily waive all rights and claims to hold Washington State Community Associations Institute (WSCAI) liable for any personal injury, property damage, and/or economic and non-economic losses which I may suffer. I also knowingly and voluntarily waive any and all rights and claims that my dependents or their heirs, successors, and representatives may have to hold WSCAI liable for any personal injury, property damage, and/or economic and non-economic losses they may suffer. I grant and convey to WSCAI all right, title, and interest in any and all photographic images made during my activities with WSCAI, including any royalties, proceeds, or other benefits derived from such photographs. I represent that I am authorized to register myself and any representatives of my organization/company for WSCAI events and understand that participation constitutes agreement to this policy and waiver.